Microsoft Software Discounts
Posted by Patricia Goodman on 13 November 2018 12:16 PM

Microsoft Office 365 for Employees and Students

Employees and currently enrolled students are able to use Microsoft applications for free! 

How the program works:

This offer is only available to employees and currently enrolled Goshen College students. Alumni and retirees are not eligible. All employees and students are eligible for the Office 365 subscription for as long as you are employed at, or a student of Goshen College. With your free Office 365 subscription, you receive 1 TB of cloud storage in Microsoft's OneDrive, access to their web applications through your computer's browser, and can use their apps on iOS and Android devices.   

Your account has been created for you:

Account Term: Your free Microsoft account is active for as long as you are a student of, or employed at Goshen College.  

Cloud Storage: Microsoft uses OneDrive for its cloud storage. With your free account, you have 1 Terabyte of free storage in OneDrive for your Microsoft files. 

Accessing OneDrive and the Microsoft Apps

You can access OneDrive and the Microsoft Apps in 3 ways: through a web browser, on an iPad or Android device, or on a computer that has the Microsoft applications installed.

Though a web browser

  1. Go to https://onedrive.live.com
  2. At the top right, click on Sign In, and enter in your GC email address and your Microsoft account password. You are now signed into the OneDrive cloud storage area of your Microsoft account. Here you will see folders and files that you have created/saved to OneDrive.
  3. To open the Microsoft apps in your web browser (Word, Excel, etc.) click the Application Menu , and then click on the application you wish to open.
  4. When you click to open a file, you will see a preview of that document. To edit it, click on the Edit button in the upper right. From there you can choose to edit it in the browser, or in the Word, Excel, or PowerPoint applications that are installed on your computer.

On an iPad or an Android device

From the OneDrive App
  1. Open OneDrive and enter in your GC email address and your Microsoft account password.
  2. When you tap on a file in OneDrive, it will open a preview of it. To edit the file, you will see either a Word, Excel, or PowerPoint icon in the upper right corner. Tap on the icon to open it in the appropriate application so that you can edit it.
    You can also do the following so that taping on a file in OneDrive will immediately open the file in the appropriate application, rather than showing a preview first:
    1. go to OneDrive
    2. at the bottom, tap on
    3. tap on Settings
    4. swipe to turn OFF “Preview Office Documents.”
From the Word, Excel, or PowerPoint 
  1. If you’re not yet signed into your Microsoft account, you will be prompted to sign in.
  2. Tap Open
  3. Tap OneDrive-Goshen College
  4. Tap on a file to open it.
    1. Changes that you make will auto-save.
    2. To exit the document, tap the icon.

Through the Microsoft Office applications that you already own, or are installed on your Goshen College work computer

Sign into your Microsoft Office 365 Account:
  • Start up Word, Excel, or PowerPoint. If the splash screen opens when you launch Word, Excel, or PowerPoint, click on the Sign In button on the left side of the screen. Sign in with your Goshen College email address and password.
    *If you are already signed in, you’ll instead see your name.
  • If the splash screen doesn’t open and you’re taken directly into Word, Excel, or PowerPoint, look for a Sign In option in the upper right corner of the application. Sign in with your Goshen College email address and password. *If you are already signed in, you’ll instead see your name.
  • If neither of the two above options are there, click the File menu and then click on Account.
    • click on the Sign In button and then sign in with your Goshen College email address and password.  
Opening Files that are in OneDrive when using the apps installed on your computer:

Once you are signed into your Microsoft Office 365 account in either Word, Excel, or PowerPoint, click the File menu and choose Open, or click the icon on the ribbon.
You may see two OneDrive locations: “OneDrive-Goshen College” and “OneDrive”.  
You will use “OneDrive-Goshen College”.  Click on OneDrive-Goshen College to access your files that are stored in the cloud.

Installing Microsoft Office Applications On Your Personal Computer

With your Office 365 Educational Account, you can install Microsoft applications on your personal computers, and use the applications for as long as you are a student of, or employed at Goshen College. 

  1. On your personal computer, open your web browser and go to https://onedrive.live.com.  
  2. Click the Sign In option.
  3. Sign in with your Goshen College email address and password
  4. Once signed in, in the upper left corner click where it says “Office 365”
  5. Then, on the right, click the “Install Office apps” button and click on “Office 365 apps”
  6. Follow the prompts to save the download to your computer. Once the download has completed, you’ll need to click on it to have it install the applications on your computer. This process will take a long time due to the size of the application files and your Internet download speed, so be sure to plan ahead.  

*Note, although Microsoft is allowing you to download Outlook, the Goshen College Help Desk does not support the use of Outlook for your GC email. Please instead use your GC Gmail account.  

Activating the Office Applications You’ve Installed

The first time you open either Word, Excel, or PowerPoint on your computer, you will need to activate* the application’s license in order to use it. *If you don’t activate the license, when you try to use either of those applications you will see a message at the top of the app’s window telling you your application is not licensed for editing files, and you won’t be able to use the application until you activate it.  Here’s how to activate the license: 

  1. In the Microsoft application on your computer (eg. Word, Excel, PowerPoint), click on the File menu, and then click on Activate. 
  2. You will be prompted to sign in. Sign in with your Goshen College email address and password. 
  3. There may be another button that appears, asking you to click on a button to activate. If so, proceed with clicking the button. 
  4. After doing this, you will be able to use the Microsoft applications installed on your computer

Known Caveats

When your collaborators are simultaneously editing files by using a combination of iPads, Android devices, the web apps, and applications that are installed on their computer, changes aren’t always seen in real time.

  • with editors who are using the web apps, those using iPads or Androids can see the edits immediately, or within a minute or so.
  • with editors who are using the iPads or Android devices, those using the web apps will either see the edits immediately, within a minute or so, or sometimes the editor has to exit the document to push out their changes.
  • with editors who are using the applications installed on their computer, they first need to click the Save icon to either push out their changes so that they are seen by those who are using iPads, Android devices, or the web apps, and to also see the changes that those using the devices or web apps have made.
  • If you’re choosing to use OneDrive to store your Microsoft files, in addition to using Google Drive for Google files, it might become tricky to remember in which location you have stored your files. Google files are stored in Google Drive, and Microsoft files are stored in OneDrive.



 

Updated 8/30/19 pg 

 

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