Knowledgebase: Apps
iOS Google Drive tutorials
Posted by Nicholas Peebles on 07 July 2017 02:08 PM

Drive

Saving from Ipad to Google Drive

Here is the process to save photos from your iPad’s Facebook to the Google Drive/cloud so you can access them from any computer.

Step 1. Install Google Drive on the iPad

Open App Store

-search for "Google Drive." (Icon looks like a triangle)

-Download and Install the free app.

 

Step 2. Save pictures in Facebook to camera roll

Open the Facebook app on your iPad

-find picture you wish to save (move to computer)

-tap and hold over the picture

- a menu will pop up

-select <save photo> this saves to your camera roll

 

Step 3. Uploading images from iPad camera roll to Google Drive /Cloud

-Open Google drive app

-log in to Google drive on iPad and accept agreement from Google drive app

-Click on upload icon on bottom of left column (arrow pointing up)

-Choose to upload photos by clicking the + at the upper right ( if you get prompted let Google drive access your photos)

-Choose Upload Photos or Videos

-now your camera roll should appear

-select photos you wish to upload by touching them (you can do multiple)

- this adds a check mark on the file

-click <upload> (the blue check mark in the upper right)

To access your photos and files in Google Drive from your computer - Log onto Google Drive from the On Campus Main page.

 

How to change owners of a file

You can change who owns a file or folder in Drive.

  1. Go to Drive or a Docs, Sheets, or Slides home screen.
  2. Open the sharing box:
    • In Drive: Select the file or folder and click the share icon at the top .
    • In a Docs, Sheets, or Slides home screen: Open the file and click Share in the top-right corner of the file
  3. If the new owner already has edit access, skip to Step 4. Otherwise, follow these steps:
    1. Type the email address of the new owner in the "Invite people" field
    2. Click Share & save.
  4. Click Advanced in the bottom-right corner of the sharing box.
  5. Click the drop-down menu next to the name of the person you want to own the file or folder.
  6. Select Is owner.
  7. Click Done.

You'll have access to the file as an editor after you transfer ownership.

Google Apps Customers: You can't make someone outside of your domain the owner of your Google Doc. Only Google Apps customers in Government and Education domains can transfer ownership of a synced or uploaded file (like a PDF or image file).

Consumer Drive users: You can't transfer ownership of a synced or uploaded file (like a PDF or an image file).

Things to consider before you transfer ownership

  • The things you’ll no longer be able to do once you transfer file ownership include:
    • Remove others from the file
    • Share with as many people as you like
    • Change visibility options
    • Allow your collaborators to change access privileges for others
    • Permanently delete something from Google Drive. After it’s deleted, no one can access it, including those it was shared with.
  • When you transfer ownership of a folder from yourself to another person, the new owner of the folder becomes an editor of the files in that folder. The original owners of the files remain the owners, and if the original owner deletes a file, it'll be removed from the folder.
  • If your current Google Account is being deleted, transfer ownership of your files, folders, and Google files to another active account. Once the original account is deleted, you won’t be able to recover any of your files or folders from it.

How to upload a file from Google Drive to Moodle

*Be sure that you are connected to gc, not gc-guest*

If a person is trying to upload a file from their Google drive to Moodle via the iPad, and the Google Drive does not display the correct content, here is what you can do to fix the problem:

Issues:

1. It's impossible to tell what account you are logged in under from the Moodle-Google file picker (which is annoying), but one would think the issue is that Drive is logging into someone else's account. 

2. There's no log out feature in the Moodle-Google file picker on desktop or on iPad.
3. The users  content does appear in the Google Drive.
4. Logging out of moodle and back in does not fix it.
5. Logging into both the correct Google Drive and Moodle on a computer (that synced up properly) does work... but not on the iPad.

Here is the Solution Open Safari and type in Docs.Google.com. or accounts.google.com  Log out any user here that is not you. Once we logged the other user out and logged her in, the Moodle-Google file picker displayed her content.

*So - If a user comes to the desk with an issue of needing to switch Google accounts for uploading content into Moodle, they need to check both what account the Google Drive App is logged into, and make sure they aren't logged into a different account via Safari.

 

Docs

Creating a document

  1. Open the Google Docs app
  2. Sign in using goshen account (on first login)
    • choose @goshen.edu account
    • Type in Goshen password
  3. Click the plus symbol on the top right of your screen
  4. Name your document
  5. Click create

 

Organizing in Google Docs in iOS

Starring

Starring a document marks it as important or notable. You can access starred documents faster, especially if you have a lot of documents, and only a few starred ones.

To star a document in Google Docs:

  1. Click the  next to the document you want to star.
  2. A panel opens up to right (On iPhone, this takes up the whole screen)
  3. Click "Star" with the star icon. 

To view starred documents:

  1. Click the Menu button  on the top left of your screen 
  2. Click on "starred"
  3. To go back to all documents, click the menu button again and select "Docs"

Sorting

You can sort documents by Title, Last modified, Last modified by you, or Last opened by you.

  1. When you open Google Docs, to the right of the search bar is a "Sort" button. (you may need to scroll up to see it)
  2. Click the "Sort" button and select how you want to organize your documents

Viewing

There are two view options in the Google Docs app, List and Grid. 

  • List view shows only the tile, last opened by, and . It shows more documents on your screen at once.
  • The Grid view includes a preview to the document, but only shows a few documents at once so you may need to scroll more to get to the document you are looking for.
  1. To swap views, Click the view buttons top panel  (switch to list) or  (switch to grid)

 

Editing Google Docs on iOS

It is possible to edit documents on your Google Drive on your Ipad or Iphone. You can also collaborate with others on the same document just as if you were all using Google Docs on a laptop or desktop computer.

To open your document

  1. Open the Google Docs app
  2. Select the document you want to edit
  3. Tap where you want to edit in the document

Navigating document

  • touch screen where you want to add text
  • touch+hold+drag to drag curser
  • double tap to select text (you can also touch+drag to extend dragged text
  • touch+hold to copy, cut, paste, or comment

Formatting

  •  Font

Font provides options to change text style, text size, text color, and background color (highlighting)

 

  • bold, italics, underline

  • Alignment

Press the blue checkmark to access sharing settings.

 

Editing Possibilities

Sharing Google Docs on iOS

  • Open Google Docs
  • On the document you want to share, click the 
  • A panel will open to the right. (On iPhone this will take up the whole screen)
  • Click "share"

  • Enter email, name, or group of people you want to share it with (press name to select)
    • If you want them to be able to edit this document, select "can edit"
    • If you want them to be able to comment, but not edit, select "can comment"
    • if you only want them to see it, select "can view"

  • Press blue checkmark when done

To access the list of people who already have access 

  • Open Google Docs
  • On the document you want to share, click the 
  • A panel will open to the right.
  • Look at list of profiles under "who has access"

 Please note: when you open a document that someone has shared with you, you first need to open that document in Google Drive app or on the computer

Commenting on Google Docs

  1. To comment on Documents you have created or have athority to comment on, open the document.
  2. At the top right part of the document, there is a speech bubble icon.
  3. When you click on it, the comment menu will drop down.
  4. To add a comment, click the pencil in the comment menu.
  5. Add your comment, and click the blue check mark.
  6. Your comment will appear in the comment menu now.

Replying to, or resolving a comment

  1. In the comment menu, click the comment you want to reply to or resolve
  2. Click reply to reply, and resolve to close that comment thread

 

Saving Google Docs to iPad

Saving the doccument to iPad allows you to access this doccument offline. You must be online to recive updates on the doccument from other devices, but with this method you can continue to edit doccuments when you are not near a internet connection. The Drive version will update as soon as you open your Google Docs app while connected to the internet.

  1. After you have created the document, click the  
    1. If you are in the document, it is in the top right corner.
    2. If you are in the menu, it is bottom left corner of document.
  2. When the panel slides out, tap the on/off switch by "Keep on device"
  3. Make sure the switch says "On"

Note: this edit window will take up entire screen on iPhone/iPod

 

Deleting Google Doc documents

Remember that deleting a Google Doc will delete it on your Google Drive and if you created it will delete it for everyone who you are sharing it with.

  1. Open Google Docs app

  2. Click the  by the document you want to delete. Located here: 

  3. A panel will open to the right, click "remove"

  4. Confirm you want to remove

 

Sheets

Creating a spreadsheet

  1. Open the Google Sheets app
  2. Sign in using goshen account (on first login)
    • choose @goshen.edu account
    • Type in Goshen password
  3. Click the plus symbol on the top right of your screen
  4. Name your document
  5. Click create

 

Editing Google Sheets

It is possible to edit spreadsheets on your Google Drive on your Ipad or Iphone. You can also collaborate with others on the same spreadsheet just as if you were all using Google Sheets on a laptop or desktop computer.

To open your spreadsheet

  1. Open the Google Sheets app
  2. Select the spreadsheet you want to edit
  3. Tap where you want to edit in the spreadsheet
  4. To add or edit text, tap the blank white bar (with writing if you selected a cell with writing in it) at the bottom of the screen.
  5. To confirm changes, tap the blue checkmark to the right of the bar

Formatting cells:

  • First, select the cell by tapping on it.
  • To select multiple cells, click and drag the blue circles on the outline of the selected cell
  • Click the "Cells" button at the top of your screen

  • Click format to see the formatting options

 

 

Organizing Google Sheets

Starring

Starring a spreadsheet marks it as important, or notable. You can access starred spreadsheets faster, especially if you have a lot of spreadsheets, and only a few starred ones.

To star a spreadsheet in Google Sheets:

  1. Click the  icon, which is on the sheet you want to star.
  2. A panel opens up to right (On iPhone, this takes up the whole screen)
  3. Click "Star" with the star icon. 

To view starred spreadsheets:

  1. Click the Menu button  on the top left of your screen 
  2. Click on "starred"
  3. To go back to all spreadsheets, click the menu button again and select "Sheets"

Sorting

You can sort spreadsheets by Title, Last modified, Last modified by you, or Last opened by you.

  1. When you open Google Sheets, to the right of the search bar is a "Sort" button. (you may need to scroll up to see it)
  2. Click the "Sort" button and select how you want to organize your spreadsheets

Viewing

There are two view options in the Google Sheets app, List and Grid. 

  • List view shows only the tile, last opened by, and  icon. It shows more spreadsheets on your screen at once.
  • The Grid view includes a preview to the spreadsheet, but only shows a few spreadsheets at once so you may need to scroll more to get to the spreadsheet you are looking for.
  1. To swap views, Click the view buttons top panel  (switch to list) or  (switch to grid)

 

Sharing Google Sheets on iOS

  • Open Google Sheets
  • On the spreadsheet you want to share, click the 
  • A panel will open to the right. (On iPhone this will take up the whole screen)
  • Click "share"

  • Enter email, name, or group of people you want to share it with (press name to select)
    • If you want them to be able to edit this spreadsheet, select "can edit"
    • If you want them to be able to comment, but not edit, select "can comment"
    • if you only want them to see it, select "can view"

  • Press blue checkmark when done

To access the list of people who already have access 

  • Open Google Sheets
  • On the spreadsheet you want to share, click the 
  • A panel will open to the right.
  • Look at list of profiles under "who has access"

Please note: when you open a document that someone has shared with you, you first need to open that document in Google Drive app or on the computer

 

Saving Google Sheets to iPad

Saving the spreadsheet to iPad allows you to access this spreadsheet offline. You must be online to recive updates on the spreadsheet from other devices, but with this method you can continue to edit spreadsheets when you are not near a internet connection. The Drive version will update as soon as you open your Google Sheets app while connected to the internet.

  1. After you have created the spreadsheet, click the  
    1. If you are in the spreadsheet, it is in the top right corner.
    2. If you are in the menu, it is bottom left corner of spreadsheet.
  2. When the panel slides out, tap the on/off switch by "Keep on device"
  3. Make sure the switch says "On"

 

Deleting a spreadsheet

Remember that deleting a Google Sheet will delete it on your Google Drive and if you created it will delete it for everyone who you are sharing it with.

  1. Open Google Sheets app

  2. Click the  by the document you want to delete. Located here: 

  3. A panel will open to the right, click "remove"

  4. Confirm you want to remove

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